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2018/06/19 | 02:10 PM | you are here: Privacy protection

EVVC Privacy Policy - Privacy Policy of the EVVC European Association of Event Centres

This privacy policy is aimed at women and men alike. For better readability only the masculine form will be used.

1. General information about data protection

The Internet portal of the EVVC is primarily an information platform for EVVC members, potential members and partners. Although a great deal of information is also available to anonymous users it is sometimes necessary to provide personal or company information for us to successfully offer you certain services. Your information is secured on our systems in accordance with internationally accepted data protection standards, the Privacy Policy of the European Union and the national data protection legislation. We want you to be able to rely on a responsible and confidential handling of your data. Encryption methods are used to secure the safe transmission of payment data. This means that the communication between your browser and our system is protected from unauthorized access. The use of personal data shall only be used for the purposes specified in this privacy policy or during explicitly specified future purposes.

Our website may provide links to third-party websites for your convenience and information. The EVVC does not control those sites or their privacy practices, which may differ from the EVVC’s practices. The personal data you choose to provide to or that is collected by these third parties is not covered by the EVVC Privacy Statement. We encourage you to review the privacy policy of any company before submitting your personal information.

2. Google Analytics

This website uses Google Analytics, a web analytics service provided by Google, Inc. ("Google").  Google Analytics uses "cookies", which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google\\'s behalf. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website.

3. Password - Security

Secure passwords are important. Please note the characteristics of a good password to secure your personal data:
• A secure password is different from the user name, contains interspersed digits or unexpected uppercase and lowercase spelling or twisted syllables.
• It avoids typical names and commonplace terms and instead uses dialect terms, combinations of abbreviations, own neologisms or unusual terms such as the title of your favourite song.
• It is so catchy that you do not need to note it down and that it is easy to type.

Passwords are stored exclusively for users who have applied for an account by password request or by calling the EVVC. Whether a membership is granted is decided individually by the EVVC. Passwords are stored in an encrypted form and are unreadable.

Please note: Your password is stored in an encrypted form. No employee of the EVVC can read this. No employee of the EVVC is entitled to ask you by telephone or in writing to state your password. Never give out your password even if you receive such requests!

4. Public Procedures directory

4.1. Name of the responsible body:

EVVC European Association of Event Centres e.V

4.2. Authorised to represent

The EVVC e.V. is represented by the Executive Board, represented by the president, Mr. Joachim König as well as by the Vice-President, Dr. Ursula Paschke.

4.3. Address of the responsible body:

Eschersheimer Landstraße 23
60322 Frankfurt am Main
Germany / Deutschland

4.4. Purpose of collection, processing or use of data
The main tasks of the EVVC are to provide its members with information and advise and support in a professional network, which also provides an ideal communication platform. Besides very pragmatic support in the areas of marketing, law, technology and the development of current industry specific indicators a major focus of the association lies in optimizing and further developing the site for education and training within the industry.

The collection, processing and use of data are carried out for the above-stated purposes, in particular to be able to conduct business processes and give information to our members. A transfer of your personal data to third parties for the purpose of advertising does not take place.

4.5. Privacy Policy for specific applications

Job vacancies

You may post a job vacancy without having to use a password. Once you have saved your advertisement, an email containing a link you can click to edit or delete the advert is automatically generated. The advertisement will only be released if the EVVC has consented to the publication in every case. Changes will also only be published if the EVVC agrees after a review. Therefore, we require your personal data to enable you to publish your job advertisement in the EVVC Job.Center.


We provide opportunities to participate in interactive polls so users can easily share their opinions with other users and see what our visitors think about important issues. Polls also serve the purpose to be able to adjust the content and services to fit our customers more precisely. We will use a system of “tagging” the user after they have voted, so they can only cast one vote on a specific question. A correlation between this marker and information on individual users does not exist. At our own discretion, we will disclose the accrued demographic information of past polls to the other users of the portal, but never your personal information.

Message boards / forums

Message boards and forums are used to take part in animate, asynchronous conversations on a variety of topics. We require of our users to register using individual or business data in order to prevent abuse of these platforms.

Electronic Newsletters

At regular intervals, we send an electronic newsletter to our registered members and partners. The receiver can remove them self from the mailing list by following the instructions contained in every publication.

Competitions, contests

If we conduct contests or competitions all rules and information about the specific procedures and the use of personal data during the term of the program will be clearly stated. The information collected will be used to verify the user\\'s identity and notify winners and awardees. Again, the EVVC will not disclose any information about specific individuals to third parties.

Online Orders

When you use our online ordering system we receive the necessary information to process your order and to implement the agreed services from you. Mandatory data fields, which are required for the conduct of business, are always clearly marked (with an asterisk).

By providing us with additional optional data, e.g. areas of professional interest, it is possible for us to send you specific event information in advance. By entering this data you decide individually what data we collect from you and your company.

4.6 recipients or categories of recipients to whom the data may be communicated

• Public authorities on presentation of legal provision
• Members and partners of the EVVC (exchange of communication data)

• EVVC processors of customer order data

The transmission of data is always in accordance with the objectives named in 4.4 and 4.5.

4.7 International Data Transfer

Google Inc. USA web analytics service (by use of Google Analytics), see point 2 above

4.8 Disclosure, modification, blocking, deletion of data

Through the EVVC platform, we offer you the opportunity to correct or change the data collected during the registration process. Such changes can easily be done by accessing the user profile, clicking on the \\'Edit\\' link and making the changes to the own data, which will then be displayed in the new form. Users may change this information at any time and as often as necessary.

Of course, you may revoke your consent for the storage and disclosure of your data at any time in the future. During office hours, the EVVC gives you immediate and gratuitous information about you or your company\\'s stored data on the EVVC website. The stored personal data is identical with the data that you specified in your account during your registration and / or the data that you submitted to the EVVC.

The data from EVVC members and partners who do not wish further electronic disclosure are suspended. In order to take an adequate declaration of a customer into account, the data of the opposing body must continuously be contained in a block list and can therefore normally not be deleted (see § 35 (3) No.2 BDSG).

The data of retired EVVC members and partners will be deleted as soon as no legal (in particular, commercially-based, tax-based) obligation to retain data remains.